What is required for a health provider when working with vendors who utilize PHI?

When a health provider works with vendors who handle Protected Health Information (PHI), it is essential to establish a Business Associate Agreement (BAA) with those vendors. This agreement outlines the responsibilities and expectations for the handling of PHI, ensuring compliance with the Health Insurance Portability and Accountability Act (HIPAA).

A BAA is a legally binding document that clarifies how PHI will be protected, the permissible uses and disclosures of that information, and the security requirements that the vendor must follow. It serves as a safeguard to ensure that both the health provider and the vendor are taking appropriate measures to protect patient privacy and confidentiality. Without a BAA, the provider could be held liable for any misuse of PHI by the vendor, making it a crucial element in the management of PHI when working with third parties.

The other options do not meet HIPAA requirements sufficiently. For instance, a written request or verbal agreement does not provide the necessary legal framework and protections that a BAA offers. Additionally, assuming that no agreement is needed is a significant oversight, as it would leave both the provider and the vendor exposed to potential liabilities related to PHI mishandling.